Billed and final costs

When settling on the final costs with the yard, it can be hard to have to review each line item separately. That’s why you should ask the shipyard to provide you the final costs in the same format as you received the quotation, this will allow you to import the costs on the Budgeting and costs page, and have them displayed to you in red in case they are higher than you have anticipated. 

Please keep in mind that the billed and final costs are imported per work order, while the quotation form is provided per cost item. To get the costs over from a cost item overview to a work order overview, start by exporting the billed and final cost Excel from the Budgeting & cost page. This will function as a template which you will fill out before importing. To fill out the fields automatically, use the “=SUMIF()” formula to sum the costs per work order by using the WO ID as reference. 

When the Excel sheet is filled out, you can import it on the Budgeting and cost page. When clicking on the button called Import, you will see the option to import.

It is important (or at least preferable) to complete this step before generating the final report. This is because any report generated is a snapshot of the project at the time it’s generated. So any costs added to the project after the report is generated, is not automatically reflected on the old report. In such case you would have to either generate a new final report or update the existing one manually. That’s why it’s best to first go through the costs, and then generate the final report.